Privacy Policy

We are committed to protecting the privacy of those with whom we interact, and we recognise the need to respect and protect information that is collected or disclosed to us (called "Personal Information", explained below).

This Privacy Notice is intended to tell you how we use your Personal Information and is in a layered format to give you enough detail to give you the information you need at a glance, with the option of following a link if you want to find out more.

Please click on the links below for further information on our privacy practices:

Who are we?

Leverhulme (“we”, “us” and “our”) is the business name for Reveille Nominees Limited (company no. 05678115), Rose Chaplet Nominees Limited (company no. 05678129), Wood Street Trustees Ltd (company number 08111567) and Rivington Trustees Ltd (company number 08111551). The registered office of all companies is: Floor 8, 71 Queen Victoria Street, London, England EC4V 4AY.

We are a registered fee payer with the Information Commissioner's Office (registration number Z7940700). Our Chief Operating Officer is responsible for overseeing questions in relation to this Privacy Notice. If you have any questions about this Privacy Notice, including any requests to exercise your legal rights, please contact our Chief Operating Officer at the registered address above.

We manage and administer the Leverhulme property (our "services"). This Privacy Notice applies to:

  • Applicants – an individual who is applying for a job with us.
  • Tenants – an individual or representative from an organisation that rents Trust property.
  • Property Visitor –an individual who visits our Property.
  • Suppliers – business contacts in our supplier organisations.
  • Visitors to our Website. 

What is Personal Information, and which Personal Information do we collect about you?

For the purposes of this Privacy Notice "Personal Information" consists of any information that relates to you and/or information from which you can be identified, directly or indirectly. When we combine other information (i.e. information that does not, on its own, identify you) with Personal Information, we treat the combined information as Personal Information.

Depending among others on the type of service we provide to you, we may collect various types of personal data about you,  which we have grouped together as follows:

  • Website user data – includes Google analytics data reported on website users. Personal data may also be sent to us if you provide this to us using the Contact Us page (such as your email address).
  • Identity and Contact Data includes first name, last name and title, address, email address, telephone number.
  • Financial Data includes bank account details and other financial information about you.
  • Tenant Data includes details of the rental property, rent collection and details of your employer (if applicable).
  • Services Data includes information about how you use our services, details of which services you have received from us, our correspondence and communications with you and information about any complaints or enquiries you make to us.
  • Technical Data includes internet protocol (IP) addresses, usage session dates and duration, page views, how you use our website the type of browser used while visiting our website and the numbers of users who visit our website.

How is your Personal Information collected?

We use different methods to collect data from and about you. We collect personal information directly when you correspond with you such as regarding a job opportunity, as a prospective tenant, or as a visitor to our property. We also use third-party data such as from a former employer, LinkedIn, Land Registry, or Companies House.

When you interact with our Website, we may automatically collect Technical Data about your equipment, browsing actions and patterns. We collect this Personal Information by using cookies and other similar technologies, and our analytics providers.

How do we use your information?

We will only use your Personal Information when the law allows us to do so. Most commonly, we will use your Personal Information in the following circumstances:

  • Where we need to perform the contract we are about to enter into or have entered into with you.
  • Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests. The legitimate interests we rely on are set out next to each purpose below.
  • Where we need to comply with a legal obligation.

Purposes for which we will use your Personal Information

We may use the Personal Information that we collect for the following purposes.


Category

Purpose/Activity

Type of data

Legal basis

Applicant

To consider you for a role with us, if you are applying for a job

(a) Identity and Contact

(b) Applicant

(c) Financial

(a) Necessary to take steps in order to enter a contract with you

(b) Necessary for our legitimate interests in attracting talent and market opportunities

(c) To comply with our legal obligations.

Tenants 

To carry out our contractual obligations- to you if you are the tenant, including collecting rental fees and managing Trust property

(a) Identity and Contact

(b) Services

(c) Financial

(d) Tenant

(a) Performance of a contract with you.

(b) Necessary for our legitimate interests in managing and renting out Trust property (if the Tenant is your employer).

Property Visitors

To provide our services – to you and enable you to visit Trust Property

(a) Identity and Contract

(b) Financial

(c) Services

(a) Performance of a contract with you.

(b) Legitimate interest in providing the general public with access to Trust property.

Suppliers

To carry out our contractual obligations to you, if you are our supplier or subcontractor or to your employer

(a) Identity and Contact

(b) Services

(c) Financial

Necessary for our legitimate interests in receiving services from our suppliers.

All users of our website 

For security purposes and to administer our website – to maintain and enhance the website

(a) Identity and Contact

(b) Technical

(a) Necessary for our legitimate interest in managing our businesses, to assist us in the provision of administration and IT services, IT and network security, to prevent fraud.

(b) Necessary to comply with a legal obligation

All categories

Business purposes - for business monitoring, improving our services, and record keeping including maintaining our accounts, operational and security reasons

(a) Identity and Contact

(b) Services

(a) Necessary for our legitimate interests in managing our businesses and in order to keep our records updated

(b) Necessary to comply with a legal obligation

All categories

To prevent and detect crime, fraud or corruption and to meet our legal, regulatory and ethical responsibilities

(a) Identity and Contact

(b) Technical

(c) Services

Necessary to comply with our legal obligations

Change of purpose

Where we need to use your Personal Information for another reason other than for the purpose for which we collected it, we will only use your Personal Information where that reason is compatible with the original purpose. If we need to use your Personal Information for an unrelated purpose, we will update this notice.

To whom do we disclose your information?

We will only use your Personal Information for our internal business purposes, some of which are mentioned above. We may disclose your information to the following entities:

  1. Our third party professional advisers

We use third parties to assist us in providing our services and to administer our services including:

  1. Our solicitors
  2. Our accountants
  3. Banks and other financial institutions 
  4. Our IT and website hosts 
  5. Our PR and marketing advisers
  6. Our property managers and advisers 

  1. Service Providers

We use third party service providers to help us to administer certain activities and services on our behalf, such as our current IT suppliers PremierIT Solution Ltd and Mason Media.

  1. Third parties when required by law 

We will disclose your Personal Information to comply with applicable law or respond to valid legal process, including from the Land Registry, HMRC, Companies House, and requests from law enforcement or other government agencies (in which case such agencies or regulators will be acting as controllers as well); to operate and maintain the security of the Website (e.g. to prevent or stop an attack on our systems or networks); or to protect our rights or property.

  1. Other Parties At Your Direction

We may share Personal Information about you with third parties when you request such sharing, such as to your legal or other professional advisers.

International Transfer of Data

The Personal Information that we collect from you will be stored and processed within the European Economic Area.

Data Retention – How long will we store/keep your Personal Information

We will only retain your Personal Information for as long as reasonably necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting or reporting requirements. We may retain your Personal Information for a longer period in the event of a complaint or if we reasonably believe there is a prospect of litigation in respect to our relationship with you.

When your Personal Information is no longer required for the purpose it was collected or as required by applicable law, it will be deleted and/or returned to you in accordance with applicable law.

In some circumstances you can ask us to delete your Personal Information (see next section below).

Accessing your Personal Information and other rights you have

We will collect, store and process your Personal Information in accordance with your rights under any applicable data protection law. Under certain circumstances, you have the following rights in relation to your Personal Information:

  • Request a copy of the personal data that we hold about you (a ‘subject access request’).
  • Request correction of the personal information that we hold about you.
  • Request erasure ('right to be forgotten') of your personal information in certain specified situations.
  • Object to processing of your personal information in certain specified situations.
  • Request the restriction of processing of your personal information.
  • Data portability – to port your personal information directly to another organisation.
  • Make a complaint to the Information Commissioner's Office – which is the supervisory authority in the UK.
  • Prevent automated decision-taking – in certain circumstances, you have the right not to be subject to decision being taken solely on the basis of automated processing.
  • Right to Withdraw Consent –  In the event you wish to withdraw your consent to us processing your data, please contact us using the details provided in section 1.
  • Rectification –If you think that any information we have about you is incorrect or incomplete, please let us know.

Enforcing your rights

If you wish to enforce any of your rights under applicable data protection law, then please see section 1 above.


Complaints

In accordance with applicable regulation, in addition to your rights above, you are also entitled to lodge a complaint with the competent supervisory authority. In the UK this is the Information Commissioner's Office (www.ico.gov.uk).

Cookies

What are cookies?

We may use cookies on our Website. Cookies are small text files that can be read by a web server in the domain that put the cookie on your hard drive. Cookies are assigned to and stored in a user's internet browser on a temporary (for the duration of the online session only) or persistent basis (cookie stays on the computer after the internet browser or device has been closed). Cookies collect and store information about a user’s preferences, product usage and content viewed which allows for us to provide users with an enhanced and customized experience when engaging with the Website.

Changes to this Privacy Notice

It is important that you check back often for updates to the Privacy Notice, as we may change this Privacy Notice from time to time. The “Date last updated” legend at the bottom of this page states when the notice was last updated and any changes will become effective upon our posting of the revised Privacy Notice.

Date last updated : December 2018